Many business owners begin their entrepreneurial journey with the hope of more personal freedom. Too often, owning a small business ends up meaning the exact opposite — we end up feeling like we can never step away for fear of things will falling apart.
This way of managing a business, always being on the clock, isn’t sustainable for the long term. No matter how much you love your work, everyone needs a break from time-to-time. More importantly, many of us have families and those relationships deserve to be cared for with quality time. Learning to manage your water damage restoration company remotely is key to establishing a work-life balance that allows you to step away, whether for a day off with a sick child or a week away on a vacation.
Organizing Your Company Structure
A growing business needs a smart organizational chart that will allow owners to delegate the tasks and employee management. This isn’t just important for when you’d like to step away, it’s essential for effectively managing your own workload each and every day.
Each business will need an office manager, marketing manager, and operations manager. Smaller or new businesses don’t necessarily need for these roles to be full-time, but it is important to establish boundaries within your business so that all other employees are reported to a manager and then those managers report to you.
Create Systems
There’s a reason we’re so obsessed with systems here at More Floods — a good system makes every part of the work we do easier. This is especially true when we step away from a business. The point of automating aspects of restoration work is removing some of the weight of the work from leadership’s shoulders.
When the day-to-day operations of a business can be completed without constant supervision and without the fear of important tasks being missed, it is simpler to take a day off. More specifically, before an owner can go on vacation, systems for collecting and communicating data remotely need to be in place. At More Floods, our operational system includes a flow chart, project manager check-off list, and crew chief check-off list. Trust us, implementing these three systems will be a game changer for your business!
Easy, Remote Access
Financial data should be stored digitally and available to leadership from any device. If you hope to leave on vacation or even take a long weekend, you need to be able to log onto your smartphone or laptop and view the following information:
- The jobs coming in and how they are distributed to each project manager on the team.
- The closing percentage for the entire company and each project manager.
- Total revenue, both year-to-date and month-to-date.
- The cash your business has on hand, including in the bank, accounts receivable, and to be deposited.
Accounting should be keeping you updated every day or two. A cloud-based, remote access software like Sugar Sync can be used to access this information. Computers can be equipped with a program like GoToMyPC for remote logging in the individual desktops.
At More Floods, our goal is to help business owners thrive in their work. This includes building a healthy business that will continue to operate smoothly while leadership is away. To learn more about how we equip our members with operational systems they need to accomplish just that, click here or call 1-866-667-3356 to learn more.